INVITATION FOR BIDS

The Parliament of Lesotho invites suitably registered Companies to provide quotations for hiring of conference and recording system.

Terms of Reference (ToRs) for hiring Conference and Recording System for Parliament sitting in the Chamber at Old Parliament Building

Background:

The Parliament of Lesotho is in the process of renovating the Chamber hence is relocating temporarily to the Chamber in the Old Parliament Building. National Assembly therefore requests service providers to submit quotations for conference and recording system. The anticipated rental period is for the months of February and March 2024. Times are likely to vary but for bidding purposes, bidders are requested to quote for two months (February and March).

Terms of Reference (ToRs):

Item NoItemItem SpecificationComments
1Conference SystemConference gooseneck microphones for 120 MPs + 2 for Table and Speaker

NB: 3 out of 120 MPs can share one microphone, i.e. 1 mic per bench.

Necessary cables and operating accessories.
The vendor is required to set-up all the equipment and operate it.
2Sound SystemNecessary speakers for the Chamber
Sound mixer.

Integrate to the conference system microphones.

Necessary cables and operating accessories.
The vendor is required to set-up all the equipment and operate it.
3Recording SystemRecord the daily proceedings of the Parliament.

Output: ASF file format provided immediately after each Parliament Sitting.

Media: SD Memory Card or related (downloadable to a Personal Computer)
Integrate to the conference system microphones.

Necessary cables and operating accessories.
The vendor is required to set-up all the equipment and operate it.

Terms and Conditions and Mandatory Requirements

  1. Valid and relevant Trader’s License certified from the source.
  2. Valid Tax clearance certificate certified from the source.
  3. All submitted documents must bear an official date stamp of the bidder, physical address and contact details.
  4. Clear time frames and schedules on when to deliver should be stated. (Lead time)
  5. Site visit 19th January 2024 at 12:00 noon. Assembly area, old parliament building.
  6. The Evaluation Committee will be at liberty to visit or contact the reference sites where similar products and services have been provided. This will be done for only three short listed companies. Duly completed quotations in sealed envelopes bearing no identification of the bidder clearly marked “quotation for hiring of conference and recording system” should be submitted at the National Assembly of Lesotho, New Parliament Building, Ground Floor. The deadline for submission of quotations is 23rd January 2024 at 1200hrs.   No Alternative method of submission will be accepted.
  1. Quotations should be addressed to:

Procurement Unit

National Assembly

Top of Mpilo Hill

P.O. Box 190

Maseru 100

Tel: +266 22323035/22310570

Fax: +266 22310438

Evaluation Criteria

The tenders will be evaluated according to Government of Lesotho Public Procurement Regulations 2007. The Evaluation will be based on:

  • Company Profile
  • Technical Compliance
  • Client References
  • Price

Request for Quotations can be obtained from Procurement Office from Tuesday, 17th January 2024 between 8:00am and 4:30pm

NB: The National Assembly Procurement Committee reserves the right to accept or reject any or all quotations.